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Data Retention, Backups, Archives, and Google Drive

Backups

An unforeseen system or network outage anywhere in the world could prevent you from accessing WorkRoster.

For this reason, it's a good idea to have a backup of your planned current and future shifts so your business can continue uninterrupted.

As part of your everyday workflow, you might already generate reports, print employee schedules, or print the roster and distribute or display them at work. If you do this, these documents are your backup.

Or, if you've subscribed to a full calendar feed of all workforce shifts using your calendar app or program, this information can be your backup.

Automatic Backup to Google Drive

Another backup solution is to allow WorkRoster to automatically upload a copy of future rosters and employee schedules to your Google Drive. To set up and configure these automatic daily backups, click the Google Drive Backups link on the Home page.

Now, you will always have a recent copy of your planned roster on your Google Drive.

Also, if your Google Drive is synced to your device or computer, you'll have copies of the roster with you automatically.

Data Retention

WorkRoster only keeps shift information for 12-months. Holiday and Sickness information is only kept for 24 months.

Anything older than this is automatically and permanently deleted from our systems daily.

For compliance or other reasons, your business might need to keep records of historical shifts for longer.

If you regularly save PDF or CSV reports, these files can be your archive.