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Staff Access Controls and Privacy Settings
Some businesses want everyone to see the full roster. Others, such as agencies, want each person to see only their own shifts. WorkRoster lets you choose.
These workforce settings control what employees can see:
- Shifts: every shift, or only the shifts they are assigned to.
- Draft shifts: whether staff see shifts that are still being planned.
- Assignments on other shifts: who else is working, on shifts they are not on.
- Employees, clients and resources: everyone, or only themselves, managers, and the clients and resources they work with.
- Email addresses and telephone numbers: visible to colleagues, or to managers only.
- Availability and shift agreements: shared with all staff, or with managers only.
- Holiday and sick leave: shared with all staff, or with managers and the employee concerned.
- Activity log: the record of changes to the workforce, shared with staff or kept for managers.
Each user's own details
Each user can also choose, in their own profile, whether colleagues see their email address and telephone number.
So WorkRoster suits agencies whose staff work on their own as well as teams who work together.
Common questions
Can staff see only their own shifts?
Yes. Set Show All Shifts to Employees to "No, just their own" in the workforce settings.
Can I plan next month without staff seeing it yet?
Yes. Keep the shifts as drafts and hide draft shifts from staff. WorkRoster can confirm them automatically a set number of days before they start, so none stay hidden by mistake.
Our staff don't know each other. What should we change?
Hide the full employee list and the assignments on other shifts. Staff then see the managers and the people they work with, and nobody else.
Do managers see everything?
Yes. Managers always see every shift, employee, client and resource in their workforce.
Every setting is explained in the workforce settings guide.
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